Meeting Room Reservation

How to Book a Meeting Room

Booking a meeting room with this system is easy. Please follow the steps below.

Creating a New Reservation

1. Click on the desired time slot on the calendar, or drag to select a time range.
2. When the reservation form appears, fill in the required fields (marked with a *).
   • Purpose: Enter the purpose of the meeting (e.g., Weekly team sync).
   • Meeting Room: Select the room you want to use.
   • Start/End Time: The times are filled in automatically, but you can adjust them as needed.
3. Approval: If the selected room requires approval, your booking will be submitted as a request. You will be notified by email once it is approved or rejected.
4. If necessary, enter optional information such as attendees or whether a projector is needed.
5. Recurring Reservation: Check the "Repeat this reservation" box to create the same reservation daily, weekly, or monthly.
6. Finally, click the "Book Now" or "Submit Request" button to complete the reservation.

Reviewing and Editing Reservations

1. Click on one of your reservations displayed on the calendar to see the details.
2. If you want to edit the details, change the information in the form and click the "Update" button.
3. If you want to cancel the reservation, click the "Delete" button.

For Approvers

1. If there are pending reservations that require your approval, an "Approvals" button with a number will appear in the header.
2. Click this button to open the approvals list.
3. Review the details of each request and click "Approve" or "Reject".
4. If you reject a booking, you will be prompted to provide a reason for the rejection.

Useful Features

• Room Filter: You can display the schedule for a specific meeting room using the dropdown menu above the calendar.
• Overview: Click the "Overview" button in the top right to see the reservation status of all rooms for the day in a timeline format.